The Solid Foundation for a Successful Singer Retention Program

Tori Cook September 21, 2017

Learn more: choir management, choir retention, member engagement, member management

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Similar to good vocal production, a good singer retention program requires a solid foundation before it can be built upon and enhanced. This foundation typically consists of an onboarding, administration, communication, and engagement strategy.

Onboarding for New Singers

Within your chorus, there should be some type of plan for onboarding new singers as a way to get them affiliated with your organization.

A good place to start is by creating a singer handbook. The handbook should contain general information about the chorus and its identity, member dues and fees, contact information for chorus leaders, rehearsal and practice expectations, other responsibilities of the member, concert attire, and any other information your new singers need to know.

Choruses with more developed onboarding programs might also have:

  • Video training modules
  • New member orientation night(s)
  • Big Brother/Sister/Mentor programs
  • New member social event(s)
  • Regular one-on-one check-ins from chorus leaders

 

Member Administration

Singer Database

This might seem like a no-brainer, but the administration of member data can make or break your retention efforts. If data is entered inaccurately, for example, your singers will miss out on important chorus information.

The bare minimum requirement of administration is that you have a regularly updated singer database.

Choruses with excellent member administration also might have:

  • A members-only website area
  • Choir management software like Chorus Connection
  • A suite of online tools for managing member data

 

Communication

Communication is key to retaining singers. Singers want to get the right information at the right time. Too much, too little, or inaccurate information can lead to frustrations within the chorus membership.

The basic foundation for chorus communications includes having the right communication channel, a regular frequency for chorus communications, and a consistent person in charge of communications.

Choruses which excel in communications might also have:

  • A chorus-only Facebook group for internal communications
  • Slack or other chat/collaborative tools
  • A singers forum
  • Group distribution lists
  • Email newsletter
  • Suggestion box
  • Choir management software like Chorus Connection

 

Singer Engagement

Party for Chorus Members

 

Last, but certainly not least, is singer engagement. Like employees in a business, your singers should feel invested in the organization.

A basic member engagement plan is to make sure you have plenty of volunteer, musical, and social opportunities within the organization and the community.

Choruses with great member engagement often offer one or more of the following:

  • Member of the month/year award
  • Weekly challenges for members to participate in helping the organization recruit, fundraise, sell tickets, etc.
  • Social activities, contests, and events for members
  • Scholarship opportunities
  • Local discounts and offerings from partner organizations such as complimentary concert tickets from other choruses
  • Additional singing/solo opportunities within the chorus and in the community
  • Musical workshops
  • Community outreach projects

 

Once you have the solid foundation for a singer retention program, look to some of the other ideas listed above to see how you can expand upon it. Good luck!

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Learn more: choir management, choir retention, member engagement, member management

Tori Cook

Tori Cook is the Director of Marketing at Chorus Connection. She directs the Harborlight Show Chorus and is President of Chorus pro Musica in the Boston area. When not making music, she daydreams about adopting a golden retriever puppy and scuba diving to exotic locations around the world.

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